Preservation of UKOLN’s Web Resources and Papers
Posted by Brian Kelly (UK Web Focus) on 29 July 2013
My main work activity this year has been managing the preservation of UKOLN’s Web resources, prior to the cessation of Jisc’s core funding on 31 July and the departure of most of UKOLN staff.
- Identifying UKOLN’s Web assets and the owner.
- Preparing the content so that it was suitable for preservation.
- Submitting details of the Web resources to the UK Web Archive team.
- Liaison with the UK Web Archive team to ensure that the resources had been successfully archived.
The preparation work, which was quite time-consuming to complete, involved switching off functions and technologies which were not suitable for archival (e.g. backend CGI scripts and features which were dependent on specific CMS technologies.
In addition the content of the main entry points for Web sites (and micro sites) was updated in order to ensure that the page provided information on the purpose of the site; the funders; the UKOLN staff involved; the start and end dates for the work and, where possible, links to the key outputs of the work.
The UK Web Archive team have confirmed that they have successfully harvested the resources we submitted some time ago. In addition Web sites which were still being updated, such as the UKOLN Web site itself and the IWMW sites, were submitted for archiving more recently.
In addition to this work significant papers and reports have been deposited in Opus, the University of Bath institutional repository. During the initial preparatory work we found that entry points for individuals were not available after they had left the institution, although their items would continue to be hosted in the repository. Since the individual’s name could be an important way of finding such content the repository team agreed that people’s entry point would continue to be available after they left the institution (although this would not be applied retrospectively to UKOLN staff who have left the institution prior to the change in the policy).
In order to make it easier to find items written by UKOLN staff the following table provides links to their list of items and accompanying usage statistics.
Table 1: Information on UKOLN Items Deposited in Opus Repository